Vacancy : Office Clerk
2024/10/28
The Office Clerk will support the smooth functioning of the Organisation including
i. liaison with suppliers/operators and the office and the Ambassador's residence and ii. support for diplomats leaving and arriving to Belgium.
1. Description of the post
2. Skills required (the knowledge of diplomacy is not required)
3. Preferred qualifications
4. Working conditions
5. Working hours
Monday to Friday from 9:30 to 17:30, Full time 35h/week (in accordance with Belgian legislation)
6. Place of work
At the office of the Mission of Japan in Brussels
7. Employment contract
At the end of the fixed-term employment period, a transition to a permanent contract will be discussed depending on the evaluation of the service.
8. Other
The starting date of this post is after 23 January 2025. The content of duties may change due to the circumstances of the Mission.
9. Documents
Please send the following documents to recruitment@eu.mofa.go.jp with the title "Admin_Last name".
Please note that only candidates selected for an interview will be contacted and that the position will be closed as soon as we have found a candidate. Documents sent to us cannot be returned to you.
i. liaison with suppliers/operators and the office and the Ambassador's residence and ii. support for diplomats leaving and arriving to Belgium.
1. Description of the post
- General tasks of the office
- Maintenance of the office and the official residence
- Support for the departure and arrival of diplomats and their lives in Belgium
- Assisting in the accounting of the office
- Official vehicle management
2. Skills required (the knowledge of diplomacy is not required)
- Basic keyboard skills and MS Office software
- Communication and administrative skills in Japanese and French
- Work permit required in Belgium (non-EU citizens)
- Ability to carry loads up to 10 kg
3. Preferred qualifications
- Experience of working in an administrative role
- Proficiency in English
- Knowledge of local administrative procedures
4. Working conditions
- Salary：Monthly €3,700 tax incl (approximate. The amount is negotiable, taking into account the experience. The salary can be increase in line with local legislation).
- Overtime (in accordance with Belgian legislation)
- Transport allowance
- Summer vacation bonus
- Year-end bonus
- Various holidays are subject to Belgian law. In addition several Japanese public holidays are also granted.
- Telework system
5. Working hours
Monday to Friday from 9:30 to 17:30, Full time 35h/week (in accordance with Belgian legislation)
6. Place of work
At the office of the Mission of Japan in Brussels
7. Employment contract
At the end of the fixed-term employment period, a transition to a permanent contract will be discussed depending on the evaluation of the service.
8. Other
The starting date of this post is after 23 January 2025. The content of duties may change due to the circumstances of the Mission.
9. Documents
Please send the following documents to recruitment@eu.mofa.go.jp with the title "Admin_Last name".
- CV with a photo
- Letter of motivation
- Recommendations from previous employers (may be contacted)
Please note that only candidates selected for an interview will be contacted and that the position will be closed as soon as we have found a candidate. Documents sent to us cannot be returned to you.