Staff member at Economic Section, Mission of Japan to the EU

The Mission of Japan to the EU in Brussels wishes to hire a bilingual (French and English) Secretary (m/f) for its Economic Section.

1. Job description

• Administrative and personal support to diplomats.
  • Work on agendas, appointments/reservations.
  • Answering calls, taking messages and handling correspondence.
  • Receiving visitors at the reception.
• Researching information.
• Contacts with European institutions and with the Belgian protocol service, etc.
• Any other duties as may be assigned

2. Your profile

• Strong interest in Japan (culture /language), in the relations between Japan and the EU. Experience in work, academics related to Japan is a plus.
• Experience in an administrative/secretarial function is preferable.
• Excellent verbal and written communication skills in French and English (native level).
• Knowledge and understanding of Dutch is a plus.
• Understanding of Japanese working culture is a plus.
• Computer literacy (Word, Excel, Outlook, etc.).
• Organizational skills.
• Excellent interpersonal skills, dedication and discretion.
• Work permit required for Non-EU citizens.

3. Working conditions:

• Gross salary: Approximately €2,800-3,200 per month (including taxes). The amount is negotiable depending on experience and may be adjusted in accordance with local legislation
• Overtime compensation (in accordance with Belgian legislation)
• Transport allowance
• Year-end bonus
• Annual leave in accordance with Belgian law, plus additional Japanese public holidays

4. Working hours:
Monday to Friday, 9:30 a.m. to 5:30 p.m., full-time (35 hours/week, in accordance with Belgian legislation
 
5. Place of work: Office of the Mission of Japan to the European Union in Brussels
 
6. Employment contract: Fixed-term contract
 
7. Additional information:
The expected start date for this position is second-half of September 2026. The scope of duties may change depending on the needs of the Mission.
 
Interested?

Please send the following documents in English with subject line in the format
“Economic Section _Last Name” to recruit@eu.mofa.go.jp:

• Your CV (with an ID picture)
• A cover letter (one page maximum)
• A reference letter

The deadline for the applications is 16/08/2026. Applications will be reviewed on a rolling basis and the position will be filled as soon as we find the right candidate. Only shortlisted applicants will be contacted. Submitted documents will not be returned.